TADA's Twenty Groups or Dealer Performance Groups (DPG)
Policy
Statement
Dealer
Performance Groups
PURPOSE
A group of dealers, common in size
and franchise, mutually associated to provide a confidential exchange of
experiences, problems and ideas at regular meetings; and to receive the
benefit of reliable, comparative operating data on a regular monthly
basis.
MEETINGS
Meetings will be held approximately
three times a year on a regular cycle at locations selected by the
Group.
OFFICERS
A Chairman shall be elected at the
conclusion of the last meeting of each calendar year to serve through
the following calendar year, or on a meeting-by-meeting basis. He shall
be responsible for the agenda and program of the meetings.
INFORMATION
SECURITY
All information furnished by or about
a member is considered extremely confidential. TADA prohibits the
furnishing of information to anyone, including other dealers, factory
personnel, trade associations or publications. Dealership management
exposed to composite data must adhere to this same
confidentiality.
INFORMATION REPORTING
PROCEDURE
Each member submits to TADA, or
it’s subcontractor, a copy of the monthly dealership financial
statement, which is:
1 – Complete
2 – Legible
3 – Full Size
4 – In conformity with the
groups’ agreed upon standard. In order to achieve maximum
benefits, each member makes any adjustments necessary in the statement
to achieve such conformity.
The data must be received by TADA at
a reasonable time following the close of each month, so as not to delay
the printing and shipping of the composite to the group.
SERVICES PERFORMED BY THE TEXAS
AUTOMOBILE DEALERS ASSOCIATION
Dealer Statement Composites
– From the financial statements submitted by the members, the
Texas Automobile Dealers Association prepares a comparative financial
composite for each group. The information is presented by dealer; a
group average and benchmark are also shown. On presentation, the members
are ranked across the page according to the significant factor on each
particular page.
Meeting Arrangements
– At the conclusion of each meeting, the members, as a group,
select the sites for the following two meetings. TADA will follow with
arrangements and contract hotels in accordance with the wishes of the
group. The members are advised by bulletin; TADA will make room
reservations. Members pay their own room bills. Any costs related to the
group’s decision to cancel will be shared by the group.
Cash Advances and Pro-Rata Billing – TADA
will advance monies for meeting room expense, group meals, speaker fees
and expenses, related group activities, and expenses pertinent to
meetings and the welfare of the entire group.
Pro-rata billing of all general, non-variable meeting
expenses will be made to all members whether or not they are in
attendance at a particular meeting.
Inter-group Communications – From time to
time presentations, programs and particularly useful ideas generated in
other groups will have application to all groups. TADA shall prepare and
distribute such items (without identity) to all other groups in order
that each dealer may have the benefit of the efforts of all dealers in
all groups.
LIMITATION OF MEMBERSHIP
The membership of this group may be limited to a maximum
of twenty qualified dealers from selected market areas geographically
distributed in such a manner as to obtain representation from all
regions.
MEMBERSHIP COMMITTEE
A membership committee may be formed by the group to
work in conjunction with TADA. It will be their responsibility to
solicit dealers to fill vacancies in the group as they may occur and to
make recommendations to the group as a whole.
This committee will authorize TADA to invite prospective
members to meetings as guests, provided, however, no two dealers located
within the same relevant market area shall be members of the same
mini-group without mutual consent.
QUALIFICATIONS FOR MEMBERSHIP
To qualify for selection by the membership committee or
group, a dealer must:
A. Be an active, operating officer of a financially
sound and reputable dealership that is an active TADA member in good
standing.
B. Be in a market area of sufficient volume to make a
comparison valid.
C. Have a history of profitable operations commensurate
with his area’s composites.
D. Be capable of and willing to contribute to the
benefit of the group in their meetings.
E. Be willing and able to maintain regular attendance at
the scheduled meetings.
F. Be socially acceptable to the general group
membership.
When the membership committee has
satisfied themselves that a prospective member meets the above
qualifications, the group shall vote on his acceptance. Approval for
membership will require the majority vote of all members present at the
meeting.
MEMBERSHIP
RESPONSIBILTY
The success of the group and the
benefits of group membership depend upon regular and consistent
attendance at all scheduled meetings. Each member is obligated to make
contributions of ideas and experiences, and having spent considerable
time in advance preparation, deserves and is entitled to receive such
information from every other member.
It is therefore the primary
responsibility for each member to regularly attend all scheduled
meetings. Should a member fail to attend three consecutive meetings his
attendance record will be reviewed together with the circumstances
causing his absences, and a decision reached as to his continuance as a
member. The member will be advised in writing of the group’s
review and decision. Waiver of this provision can be made only by the
unanimous vote of the members and then only in the case of reasons
beyond control of the absent membership.
Membership in the group is
non-contractual and a member may terminate his membership at any time by
notifying TADA of his desire to do so. Such termination will become
effective 30 days from the date of receipt of the notification by TADA.
Likewise, TADA may terminate a member with 30 days delinquency of
payment for meeting and/or membership fees.
FEES
Membership fees shall be billed and
paid on a quarterly basis, with meeting expenses invoiced following each
meeting.
ELIGIBILITY FOR MEETING
ATTENDANCE
Attendance at regularly scheduled
meetings of the Dealer Performance Group is restricted to the
dealers who are elected members and/or their partners or General
Managers with substantial interest and, with the approval of the group,
without being accompanied by a member. The group meetings are not
normally open to department heads. A member may bring his son/daughter
or son/daughter-in-law to the meetings in furtherance of their education
in the business. The group meetings are not open to outside guests,
including factory representatives, unless previously approved by the
group.
EXCEPTIONS AND
AMENDMENTS
Exceptions and amendments to these
policies may be made at regularly scheduled meetings by unanimous vote
of the members present at the meeting.
POLICY STATEMENT
ACCEPTANCE
It is hereby understood that any
dealer accepted in a Dealer Performance Group agrees to abide by
the above Dealer Performance Group guidelines.
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